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Attachment 1: JAS-ANZ Procedure 18

In this section:

Annex A - Audit Duration
A.1 Table 1 provides minimum times for auditing single-site disability employment organizations of various sizes. It indicates the number of auditor-days to be spent on-site by the certification body at each disability employment organization for the stage 2 initial audit, annual surveillance and recertification audit.
A.2 It is clearly understood that some disability employment organizations may require more time than that identified in this Annex. The audit times identified in this Annex shall be read as true minimums and may only be reduced to a maximum reduction of 25% if the system is subject to parallel audits for ISO 9001 certification.
A.3

The certification body shall have a procedure for determining the amount of time necessary, which should allow flexibility in the light of what is found during an audit. The time allocated shall be based on such factors as:

  1. the size of the disability employment organization;
  2. the type of organization (supported or open). A supported employment organization with consumers working together on-site provides a more definitive area for audit, whereas consumers from an open employment organization are dispersed;
  3. the state and maturity of its management system (stable or developing), and what is known of its own internal review and audit procedures;
  4. communication abilities of consumers;
  5. ratio of staff to consumers and their support needs.
A.4 In Table 1 the auditor days shown in the "On-site minimum" columns apply to a disability employment organization with a single site; are based on an 8 hour working day including 1 hour for lunch, and exclude all activities other than auditing. The times are to be regarded as true minimums: planning, preparation, travel time and reporting are not to be included. If the document review or other pre-audit activities are done on-site in conjunction with the certification audit, the time for these activities is not to be included. The same applies to on-site report writing.
A.5 Where two or more team members work together (eg. auditor plus CTE or other technical expert or another auditor), that time shall be counted as if a single auditor was involved. When, in exceptional circumstances, CTEs work alone (see Clause J.9.1.4), that time shall not be counted as contributing to the audit duration.
A.6 In Table 1 the number of consumers includes all of those consumers who were receiving a service at the time the sample was drawn, or who have exited a disability organization in the 12 months prior to the projected audit date. The sample shall be drawn no earlier than 3 months prior to the projected audit date.
 
Table 1 - Consumer audit sample
Number of consumers Initial audit (stage 2): on-site minimum auditor days Annual surveillance: on-site minimum auditor days Recertification (stage 2 if applicable): on-site minimum auditor days
1-20 1.5 0.75 1.5
21-50 2 1 2
51-100 3 2 3
101-300 4 3 4
Over 300 5 4 5

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